ArkGeo Board Meeting Agenda & Minutes

[ArkGeo_Board]

Here is a list of all agendas and minutes from the ArkGeo Board Meetings. All new agendas and minutes will be added as they become available.
The Minutes and Agendas are linked to Google Docs as a backup procedure in case something were to happen to the website.

Board Meeting Agendas & Minutes
July 2019 - Agenda --- Minutes
April 2019 - Agenda --- Minutes
January 2019 - Agenda --- Minutes
October 2018 - Agenda --- Minutes
July 2018 - Agenda --- Minutes
April 2018 - Agenda --- Minutes
January 2018 - Agenda --- Minutes
October 2017 - Agenda --- Minutes
July 2017 - Agenda --- Minutes
April 2017 - Agenda (https://docs.google.com/document/d/13ziUR5_-WL2kgj3xEWDZx7Ff2a9ns4NiEoQ2QuxtZP0/edit?usp=sharing)--- Minutes (https://drive.google.com/open?id=1pLKbWWL8E8Y5l5Pox2oxUWFfIPV6fu1fJreG1serZ _g)
January 2017 - Minutes (https://docs.google.com/document/d/1o44gzEES3ornco_jaPV6m8Y0LkSO3gUBDAvwpyacQ6w/edit?usp=sharing)
October 2016 - Minutes (https://docs.google.com/document/d/1vWGVAtbp5DeUknIqsLQhttps://docs.google.com/document/d/e/2PACX-1vTy3JB7TMGVI7Ki-M2L42sufNF6WX_ja9wiEB2NLPiCq8q06B6J6VvOb8LTpQvir5-03XRgsNo9jFWt/pubWKkr9l_zj65VvwUqtUGUyb5U/edit?usp=sharing)
July 2016 - Minutes (https://drive.google.com/open?id=1q9XSrNy1UZ8pOLepmZKirf4Z0DMwgz-sBgcJcW1G5I0)
April 2016 - Minutes (https://docs.google.com/document/d/1lgqlw63Au3X7T4jt4_iBA03JZuqI_k4NBAB7MWrS8Ig/edit?usp=sharing)
January 2016 - Agenda (https://docs.google.com/document/d/1sD3R63MR8h845uW7YYyaFe82tVZpkCJlCa8hVyhr0K0/edit?usp=sharing)--- Minutes (https://drive.google.com/open?id=1d-q8rZw38gn5Qwizk77qtANqrQV2UOP7ykTsYQwKE-U)
October 2015 - Minutes (https://drive.google.com/open?id=1fwi2ze4vDPqXExUC0kjOHtGh1A9lGd39JOvAw6b3g Y0)
July 2015 - Minutes (https://drive.google.com/open?id=1nF4BCadtUi2Ut3Zc0MvzdebgAviUtzlY8_QiN-HaEZA)
April 2015 - Minutes (https://drive.google.com/open?id=14gmWYyE7CLet6s72LYr8gfDgRSRVO1wDNvAzULrNW gQ)
January 2015 - Minutes (https://drive.google.com/open?id=1a1pK7uW0tKjjfMldRCrEDpER5Drf_RPOz77ShzBVY DY)
October 3, 2014 - Agenda (https://docs.google.com/document/d/1Sl0MLq7Hd3if7PP4HoV48KHttJmd91sGUzf8XpY01e4/edit?usp=sharing)--- Minutes (https://docs.google.com/document/d/1eKKpVK_UrofBXBfPnitPe5cVGO1rySG9czCFz3-YW08/edit?usp=sharing)
July 11, 2014 - Agenda (https://docs.google.com/document/d/1yx5qFDSJ2OKDmBT4VfwK0g4NXo9vb4BPhvf6zjV5qMk/edit?usp=sharing) --- Minutes (https://docs.google.com/document/d/1QXpJ4HSe_lOPrcX9MGg_0pdrbAFONU93HdfIzGxk7qM/edit?usp=sharing)
April 11, 2014 - Agenda (https://docs.google.com/document/d/1wMVgUwpHtgpvCaWLMcZFnAyNM1J0t6vSodM1Evwznbc/edit?usp=sharing) --- Minutes (https://docs.google.com/document/d/1hNMQxDvA6_Eo9UtO8Ttflczq9cARjYOHh4X46AQAja0/edit?usp=sharing)
January 17, 2014 - Agenda (https://docs.google.com/document/d/1yo37kovaqnejfYiULS3KY-UfUopezR4EoRO4BlWc7Zc/edit?usp=sharing)--- Minutes (https://docs.google.com/document/d/1SPSsJipiXpCk5gX34cff1AsEPqpIovIap-Wn6xCMdu8/edit?usp=sharing)
October 11, 2013 - Agenda (https://docs.google.com/file/d/0B0FiA6dNfTI0UVY1ZnczeDJXTms/edit?usp=sharing) --- Minutes (https://docs.google.com/document/d/1tBcn_1v95iC0cSeOoEevhSEHIrHZgQj76I21rMyUwQk/edit)
July 12, 2013 - Agenda (https://docs.google.com/file/d/0B0FiA6dNfTI0bWNFelFQZVhTNFk/edit?usp=sharing) --- Minutes (https://docs.google.com/document/d/1E8LWEBtIjImhG4YRvswgtJInCfSdpZInRtk0fE9SoaE/edit?usp=sharing)
April 19, 2013 - Agenda (https://docs.google.com/document/d/1dfeerA8d-K0bDKMR9O-AX0rTuQwvPH-9vwbGnGaRyOE/edit) --- Minutes (https://docs.google.com/document/d/1P_-q0qJA6ph2hBlAM7Y9VsTbGVGftrJmZtpGKcu6Wxs/edit?usp=sharing)
January 11,2013 - Agenda (https://docs.google.com/document/d/1g8j87hxKJzKCPO9KImfWSe8qVIIFvbI3D30CNI_6RhE/edit) --- Minutes (https://docs.google.com/document/d/1r9qKxyratKRMd6e1Ae3rxfU4QQnXPS8OPREb3YU5Urs/edit?usp=sharing)
October 12,2012 - Agenda (https://docs.google.com/document/d/1Ppj4sZFBVwj-sLqb0DPeHqAqDp5vFaOlFa-JOpSQ7QA/edit) --- Minutes (https://docs.google.com/document/d/1bv8rBmYJB2K3l0hd98DBmHttZefnnevSvouO15EFsNQ/edit)
July 13,2012 - Agenda --- Minutes (https://docs.google.com/document/d/1Vio78I58QblicnzNJIqwavDHCm7SQLqcYN-Up_cyWx0/edit)
April 20,2012 - Agenda (https://docs.google.com/document/d/1IACh_E1jsRX4aFUzVpMbBvAvIwMOtsXYZ5IaLJrcVq0/edit) --- Minutes (https://docs.google.com/document/d/1x3eU4oJeyoZW7nOmPgb_hsqd4bW71hC_PIpJtIXIAcY/edit)
January 13,2012 - Agenda (https://docs.google.com/document/d/10krdIQfU8nHv8f6AloMK082QdLDtBy07m_Gf0-5Vlfw/edit?hl=en_US) --- Minutes (https://docs.google.com/document/d/1GICc6AyhtwouyxE3zezKdVpSBNte3idG8aqT73xpGQE/edit)
October 28, 2011 - Agenda (https://docs.google.com/document/d/1LnFl4w7rHyud6EBeqlCZ5SkNzcsRcp2RGewLXqVxsc4/edit?hl=en_US) --- Minutes (https://docs.google.com/document/d/1INbKcUX7rZHgxe5GNJuQ4fcxncd2D6IyrG59KBo5xEk/edit)
July 22, 2011 - Agenda (https://docs.google.com/document/d/1kHBPNRCfx-ZCi68bPGPQE_GJeTkVG1jO-5lcIPCTNvw/edit?hl=en_US) --- Minutes (https://docs.google.com/document/d/1JeoMH21adHhddI_54lRnuRFbGe7qqZQtDKh2xL7XZCQ/edit?hl=en_US)
April 8, 2011 - Agenda (https://docs.google.com/document/d/1D7S72fU30aw4yYNIR383NndmkiE9YD3TU1kaESD0H5M/edit?hl=en&authkey=CKbhvswF&pli=1) --- Minutes (https://docs.google.com/document/d/1HvieLrVAGiR-wL00YvlfD9BF4goX_v93xJMvpjOmzdc/edit?hl=en_US)
January 14, 2011 - Agenda (https://docs.google.com/document/d/1hu482fee8q_79ugwgfy49pZVwqRBzaXq3h30JSYdAig/edit?hl=en_US) --- Minutes (https://docs.google.com/document/d/1LiQlXhpNPE4JysOyDL5z4lEk9SBq7bOnnJaxu_h7ZPI/edit?hl=en_US)
October 10, 2010 - Agenda --- Minutes (https://docs.google.com/document/d/1yD9CQw1i9r-HXRHNG84ygSnqshWUsRNO3o-lRhMBZE0/edit)
July 16,2010 - Agenda (https://docs.google.com/Doc?docid=0AfkKL2PzpktaZGhibTJzN2RfMTJmYmJzZHZmZA&hl=en_US) --- Minutes (https://docs.google.com/document/d/1lKYC7nMm_uEZ5brviJs3DndUzjoAItXpckEtkB9rndM/edit)
April 16,2010 - Agenda --- Minutes (https://docs.google.com/document/d/15yWkMPQprEAjWoU55FqLFZfrckudI0XqIQrZ8TOVQ9s/edit)
January 8, 2010 - Agenda --- Minutes (https://docs.google.com/Doc?docid=0AUFiA6dNfTI0ZGY3NWg4dm5fMmd0d3I0Z2Zy)
October 9 , 2009 - Agenda --- Minutes (https://docs.google.com/document/d/1ouvIcosTwOSmVQfkxvP_szmfooQPRXIrKju49dR1ka0/edit)
July 10 , 2009 - Agenda --- Minutes (https://docs.google.com/document/d/1vYbQ6musxdE9x8BG456GG3NEKcmPLqy98cChrlShPHw/edit)
April 10, 2009 - Agenda (http://docs.google.com/Doc?id=dgw2kzxf_14hprhbtdr) --- Minutes (https://docs.google.com/document/d/135ya_g93Avx2DbVWBGlRRmYVWRQQYuVVHdc-c-_02OQ/edit)
January 9, 2009 - Agenda (http://docs.google.com/View?docid=dgw2kzxf_5dhd6ptfb) --- Minutes (http://docs.google.com/Doc?id=ddjk9vh9_8dc6twc4v)
October 10, 2008 - Agenda (http://docs.google.com/Doc?id=dgw2kzxf_1d3h93vch) --- Minutes (http://docs.google.com/Doc?id=dgw2kzxf_3ddgqb4gs)
July 11, 2008 - Agenda (http://docs.google.com/Doc?id=dd3zmvfp_86hswm6hd8) --- Minutes (http://docs.google.com/Doc?id=dd3zmvfp_126f53tj3cd)
April 25, 2008 - Agenda (http://docs.google.com/Doc?id=dd3zmvfp_13fwp698hj) --- Minutes (http://docs.google.com/Doc?id=dd3zmvfp_5565w34zxp)
February 7, 2008 (Special Session) - Agenda (http://docs.google.com/Doc?id=dd3zmvfp_12ch9jv3cx) --- Minutes (http://docs.google.com/Doc?id=dd3zmvfp_49jxjx59hm)
January 11, 2008 - Agenda (http://docs.google.com/Doc?id=dd3zmvfp_10ftw3tpgv) --- Minutes (http://docs.google.com/Doc?id=dd3zmvfp_48wmsj72f4)
September 28, 2007 - Agenda (http://docs.google.com/Doc?id=dd3zmvfp_8cjfng8) --- Minutes (http://docs.google.com/Doc?id=dd3zmvfp_131dq8t87dn)
June 29, 2007 - Agenda (http://docs.google.com/Doc?id=dd3zmvfp_7f6xm7s) --- Minutes (http://docs.google.com/Doc?id=dd3zmvfp_47hjqct9tt)
March 9, 2007 - Agenda (http://docs.google.com/Doc?id=dd3zmvfp_5csnk4p) --- Minutes (http://docs.google.com/Doc?id=dd3zmvfp_46g7mtprdw)

[Angel06]

October 9, 2015 Minutes

ArkGeo Board Meeting
October 9, 2015

Immediate Past President: Vacant
President: Rich Swanson
Executive Vice-President: Les Williams
Secretary: Linda Tredway
Treasurer: Sharon Simmons
Website Manager: Kevin Cackler

Round-Table Discussion (6:00-6:30PM)

President called meeting to order at 6:30PM. Members present: Rich Swanson, Linda Tredway, Sharon Simmons, Maribeth Laster, Sandy Fryar, Jackie Hefley, Karen Peters, and Les Williams (via phone).
Guests present: Angie Betis (Brat22), Diane Reynolds (AR Rocket), Ron Laster (rkl), and Eugene Smith (Butch46)

OFFICER REPORTS
President’s Report:
Goal 1 – Membership-Increase voting membership as measured by an increase in the number of votes in the annual election in 2016
Owner: Jason Nuckols Status: Open

Goal 2 – Fundraising- Implement fund raising initiatives to raise $450.00 by 3/31/16.
Owner – Sharon Simmons
Status - $595.00 raised since 7/1/15 Status – Goal Met

Goal 3 – Events- Hold 3 CITO events by 3/31/16
Owner: Sandy Fryar
Status – 3 CITO events have been held (2015 ArkGeo CITO Raiders Quest 6/7/15, 2015 Cache Bash VI CITO 9/12/15, and CITO of Sandy Beach – GF Lake Cleanup II on 9/1/2/15) Status – Goal Met

Goal 4 –Events- Each board member hold one Meet & Greet by 3/31/16
Owner: Rich Swanson
Status – 2 Eat & Greets have been held (A Geocaching Gathering – Fun Times on 9/11/15 Sandy & Sharon and ArkGeo Bubble Flash Mob on 7/25/15 Sandy & Sharon) Status - Behind Schedule

Goal 5 – Teaching Opportunities- Teach Geocaching at 3 locations around the state by 3/31/16.
Owner – Les Williams
Status – 1 Teaching Opportunity has been held (2015 Cache Bash VI Challenge on 9/12/15) Status – On Track

Treasurer’s Report:
As of 7/1/15 beginning balance was $2,535.93
Income:
Merchandise sold at Fired Up for Geocaching Event at El Dorado & other sales= $ 226.00
Merchandise sold (raffle & donations included) at Cache Bash Event at Lake Ouachita= $ 429.00
Total income= $ 655.00
Expenses:
Check 1262 to Sams Club stores for food at Cache Bash Event (at Lake Ouachita)= $ 75.00
Total expenses = $ 75.00
Closing Balance in checking acct. = $ 3,115.93

Paypal beginning balance=$ 0.00
Geocoin sold (net after shipping & fee)=$ 12.22
PayPal ending balance=$ 12.22

PathTag beginning balance=$ 0.00
July 9 – give credit back=$ 16.50
July 16 – Fundraiser credit = $ 75.00
August 9 – give back credit = $ 10.00
Pathtag Cash ending balance = $ 101.50

PayPal balance $ 12.22
Pathtag Cash Balance $ 101.50
Checking balance $ 3,115.93
Total in checking, PayPal, & Path Tag cash = $ 3,229.65 (with $20.00 cash in store bag)
COMMITTEE REPORTS
Election Committee – Linda Tredway – Board Liaison
No activity at this time, but committee will need to get busy to present a slate to the Board in January so the vote can occur in March prior to the annual meeting in April.

Fundraising Committee – Maribeth Laster – Board Liaison
Fund Raising Committee Report: October 9, 2015
Committee Members:
Maribeth Laster – rklmbl (Board Liaison)
Sharon Simmons - Flyfishingcachers (Chair)
Rich Swanson - Clark~Griswold
Deanna O'Malley - Hogwildfamilyof6
Linda Tredway - Angel06
Susan Smith Dodson & Mike Dodson - St. Rock
Ron Laster - rklmbl
Sandy Fryar – likestocanoe
Judy Vaughn - MathSeeker

We want to welcome our newest members: Sandy Fryar (likestocanoe) and Judy Vaughn (MathSeeker) to the Fund Raising Committee.

Sales: Goal of $450 in sales for this year has been met
$182 – August 15, 2015 - FIRED UP FOR GEOCACHING 2015 – El Dorado
$429 – September 12, 2015 – 2015 Cache Bash 6.0 Challenge – Lake Ouachita State Park
$ 44 – Miscellaneous Sales
$ 15 – Geocoin sold by Rich Swanson (including shipping)
$670 – Total Sales since July 1, 2015

Second order of new pathtags are on the GeoCoin Website now.

We are getting new quotes for tshirts and hats now to discuss at the October 9 meeting.

Community Relations – Les Williams – Board Liaison
Some first-timers came to the Cache Bash event. There were 83 or so people who attended the teaching opportunity. It was well received.





Events Committee – Sandy Fryar – Board Liaison

The recent Cache Bash 6.0 was held at Lake Ouachita State Park on September 12, 2015. ArkGeo was well represented at this event with member and board members participating and assisting with the business at hand. The ArkGeo store was open the entire day, also. The event committe would like to thank each of those who assisted in making this event a success.
The Events Committee is well into the planning stages for the 2016 Annual ArkGeo Event. It should be published within the week. The event is scheduled at Crater of Diamonds State Park for April 9, 2016. The main event, the CITO, and the Hot Dog Roast will all be held on the same day, but camping will be available for those who wish to come early or stay until Sunday or later. The events committee have a number of contests and games planned for the day's activities as well as a fun outside trip to the mine itself if members who wish to participate.
Respectfully submitted
Sandy Fryar, Board Liasion
Committee Chair - Ken and Sue Hayes
Linda made a motion to allow $500.00 for budget of the annual meeting in 2016. Sharon seconded, all approved.

Membership Committee – Jason Nuckols – Board Liaison

Current Membership Relations Committee Members:
Jason Nuckols - drmo913 (Board Liaison)
Ron White - ronwhite
Judy Vaughn - MathSeeker (Chair)
Justin Murphree - arkfiremedic
Sharon and Glynn Simmons - Flyfishingcachers
Mark Willis - thefab5willisclan
Chris Dickinson - Saint Aubie
Susan and Mike Dodson – St. Rock
Valerie Biendara – Ceeker7

Membership Relations Committee Activities:

Selected Arkansas Geocachers to profile on the ArkGeo website:
August 2015 - David and Kim Solomon aka KSDS97
September 2015 - Chris Rasmussen aka Razz007
October 2015 - EuGene Smith aka bUTCH46

Sandy made a motion to accept all the reports. Linda seconded, with all approving.



UNFINISHED BUSINESS:
1. Status of pathtag distribution from 2015 Annual meeting- Sharon has a list. Passed out to those who attended the Lake Ouachita Cache Bash event. Different Board members to distribute some to members that live near them. Sharon will see if she can contact others.
2. Status of Annual Event – Discussed above in detail.
3. Location for April Board meeting – to be found by Sandy (possibly a room at Queen of Diamonds Inn).

NEW BUSINESS:
1. Teaching Opportunities
A. Bogey Creek Event 10/24 in Texarkana – this will not happen due to communication difficulties

B. Geocaching Lesson for Bentonville Jr. High Students – Les has info, but not able to do. One problem is no contact info available. Community Relations, Pat Vaughn-chairperson, should address this. Another thought is to possibly have cacher TNT in NWA be made aware of this after we have more info.

C. Kendall (coon&bud) wants to do some teaching at a flashmob on 11/6 from 11-11:30am at the Statehouse convention . Again community relations committee needs to be made aware of this possibility (Sharon to notify Pat about this & previous one).

2. Fundraising Committee –Purchase of shirts and hats
Sharon presented current merchandise we have on hand. They asked for $800.00 for an order of long sleeve, short sleeve with pocket, short sleeve with chest design, tye dye shirts, & hats. Rich made motion of $800.00 for fundraising to make purchase, with Maribeth seconding. All approved. Suggestions for logo made by Board –accepted.

3. Next Year’s meeting dates:
January 8th – Clarksville (before Paris event) possibly at Best Western breakfast room. Clark to check for availability.
April 8th – night before annual meeting. Sandy to check in Murphreesboro.
July 15th and October 7th in Conway

4. Maribeth made a motion to have Round Robin from 6-6:15pm & then start meeting. Rich seconded, all approved.

5. Jason brought up the idea of Ambassador Membership for those 12-18 years old. Board discussed this in great detail. Due to non-profit status there needs to be in writing if this is okay. If so, Linda will come up with an application that would include an essay and interview before the Board. Tabled at this time until the Board has more info.

6. All Geocaching Events need to be put on the Forum Calendar – secretary to post these.

7. Any member wishing to talk to the Board needs to notify 2 weeks prior to meeting. (stated in the By-Laws).

Meeting adjourned at 7:44PM

Respectfully submitted,
Linda Tredway, Secretary

[Angel06]

ArkGeo Board Meeting Minutes - January 8, 2016

Meeting called to order by President Rich Swanson at 6:30PM.

Those present were: Rich Swanson, Les Williams, Linda Tredway, Sharon Simmons, Jason Nuckols, Karen Peters, Sandy Fryar, Maribeth Laster, and Jackie Hefley.
Guests were: Eugene Smith and Ron Laster

OFFICER REPORTS

President’s Report:
Goal 1 –Membership –Increase voting membership as measured by an increase in the number of votes in the annual election in 2016
Owner: Jason Nuckols Status: Open

Goal 2 – Fund Raising – Implement fund raising initiatives to raise $450.00 by 3/31/2016.
Owner: Sharon Simmons Status: Goal met
$642 has been raised since July 1, 2015

Goal 3 – Events – Hold 3 CITO events by 3/31/2016
Owner: Sandy Fryar Status: Goal Met

2015 ArkGeo CITO Raiders Quest on 6/7/15
2015 Cache Bash VI CITO on 9/12/15
CITO of Sandy Beach –GF Lake Cleanup II on 9/12/15

Goal 4 –Events – Each Board member host 1 event by 3/31/16
Owner: Rich Swanson Status: Behind Schedule

ArkGeo Bubble Flash Mob on 7/25/15
A Geocaching Gathering – Fun Times on 9/11/15
2015 Cache Bash 6.0 Challenge on 9/12/15
S.W.A.G. Holiday Happening III joined by ArkGeo on 12/2/15
ArkGeo Eat & Greet: Clarksville on 1/8/16
ArkGeo Eat & Greet: ElDorado on 2/12/16

Goal 5 – Teaching Opportunities – Teach Geocaching at 3 locations around the state by 3/31/16
Owner: Les Williams Status: Goal Met

2015 Cache Bash 6.0 Challenge 9/12/15
S.W.A.G. Holiday Happenings III joined by ArkGeo on 12/5/15
In Little Rock by Les to High School students on 12/16/15

Treasurer’s Report:
Beginning Balance of $3,115.93
Income of $17.82 (merchandise sold plus postage)
Expenses of $635.80 (for T-shirts)
Closing Balance of $2,497.95

PayPal beginning Balance of $12.22
2 Geo Coins sold (net after shipping & fee): $24.44
PayPal Ending Balance: $36.66

PathTag Cash beginning Balance: $101.50
Credit on Nov 5 of $20.00
Fundraiser credit on Dec 17: $75.00
PathTag Cash ending Balance: $196.50

Total in Checking, Pay Pal, & PathTag Cash: $2,731.11

COMMITTEE REPORTS:
Election Committee: Linda Tredway, Board Liaison
We have three positions open, but only have 2 candidates at this time (several others are still thinking about it). Eugene Smith, aka Butch46 and Chuck Schwab aka Flowten have agreed to run for the election in March 2016. Nominationa close Jan 31st with voting starting March 1st (until Mar 31st). Maribeth made motion, with Sandy seconding it to accept these nominations; as well as the other names mentioned.

Fund Raising Committee: Maribeth Laster, Board Liaison
Committee Members include: Maribeth Laster – Board Liaison, Sharon Simmons – Chair, Rich Swanson, Deanna O’Malley. Linda Tredway, Susan & Mike Dodson, Ron Laster, Sandy Fryar, and Judy Vaughn.
The Goal of $450.00 in sales for this year was met before the October 9, 2015 meeting.
Wrapped up the second order of Pathtag sales at the Geocoin Store, they deposited $75.00 to our Pathtag cash account.
Ordered 61 t-shirts from Roostee’s in Harrison, AR. Shirts have arrived, ready to sell at Paris event.
12 more hats have been ordered from Sew Perfect. (Sharon picked these up today to have for the Paris event tomorrow).
Have not proceeded with the Polo shirts due to lack of participation. The price break would come with 10 shirts being ordered. We have had 5 for orders and 3 with questions. We may have to see if these are willing to pay more to get the shirts. Board discussed one order up until April 30, 2016.

Community Relations Committee: Les Williams, Board Liaison
This committee needs some rejuvenation after the annual meeting in April.

Events Committee: Sandy Fryar, Board Liaison
Committee Chair - Ken and Sue Hayes

The planning stages for the Annual ArkGeo Event are in full force. January finds discussions in full force on food options, cache day activities, and the event schedule. Also, in the works is getting volunteers assigned to particular jobs. The plan for February will be to get the permanent and temporary caches in place and either published or in Frank's hopper for publishing the day of the event. We hope to have some caches published on the day of the event and some a couple of days ahead for those who wish to come in early and find some smilies.

A number of campsites have already been reserved by cachers from Arkansas and Oklahoma. Attendees can contact the state park for reservations. If information on what area most of the cachers are booked in and what sites are reserved by our group cachers can call Sandy Fryar at 501-617-6962.

The CITO is planned for the same day as the annual event and is, also, in the planning stages. The committee hopes that if at all possible attendees at the day event will be able to attend the CITO as well. The Hot Dog Roast will follow the CITO and the meal will be provided by ArkGeo.

The events committee has maintained contact with the state park personnel concerning the events and have been very pleased with their assistance and helpfulness.
There are no other active activities planned by the events committee at this time.
The Annual meeting is scheduled for April 9, 2016 .

Membership Relations Committee: Jason Nuckols, Board Liaison
Cacher Profiles for the past quarter:
November – Bondebond-Eric Bond
December – Plsellers- Phoebe Sellers
January – ABJCM-Angela Munden & family
Current activity:
A goal to increase membership participation in our election and even increase eligible voters. Previous stats (some may be off some as I had to dig this up in the forums)
2015 we had 58 of 165 registered voters?
2014 we had 44
2013 we had 72? of 305 registered voters
2012 we had 63 of 253 registered voters
2010 we had 81
I also created a survey to send out and hopefully the members will have it approved at time of the election process. This was shared in the Membership Relation Committee area and some have edited and others have issues viewing the survey completely. Once we have it fixed up and they approve it I’ll let the board see it before it goes live.
The questions on the survey are:
ArkGeo Membership Survey
This is a questionnaire that will help ArkGeo's Membership Committee and Board of Directors to better understand our members and what our organization can do better to retain existing members and recruit new ones. This is completely voluntary and the results are all anonymous with no way to link back your response to your identity. With that said, we are a close knit group and if something needs aired out please try to do so without personal insult.
Do you visit the ArkGeo website at www.arkgeocaching.org (http://www.arkgeocaching.org) at least once a month?



Yes
No


This is a dynamic survey that changes the next page based on the inputs of the current page. There are still a few spots that don’t make sense to have with the current selections but basically we are asking the following:
Are you a Voting Member or just a website Member? *
Were you aware that ArkGeo has Website Members and Voting Members (Organization Members)?
How did you find out about ArkGeo?
Is there a reason why you have not signed up to become a voting member? *
If there is a reason it ask you to fill out and skips the questions on why you are not a member
If you are not a voting member it asks these questions:
Why are you not a voting member?
Please let us know why you have not signed up to vote in board elections.
How would you rate ArkGeo's representation of geocachers in Arkansas from 1-10?
How well do you think ArkGeo represents the geocachers of Arkansas?




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What could ArkGeo improve on?
Please let us know your thoughts on our organization, projects, or leadership.
What could ArkGeo do to better represent geocachers of Arkansas?
Please type in constructive feedback, solutions, or actions you would like ArkGeo to look into.
Closing statement:
ArkGeo Closing
How can ArkGeo attract and maintain voting members?
We want to grow not just in numbers, but in members who will be involved in the organization to promote geocaching in Arkansas.


Arkgeo January 2016 Website Manager Report - Jason Nuckols
Kevin handed over the reigns and information in November of 2015. I am keeping this information non-published and will share it with any of our webmasters as needed. In the move he did recommend we find another hosting company and mentioned ‘BlueHost’ as a cheap candidate. His reasoning was in case he ‘got hit by a bus or something’ we could still continue on. I have asked for a timeframe and asked if he would like compensation for hosting arkgeo. BlueHost’s plan that would fit our needs would be 6 dollars a year for first year and then would be:


Term

Month Price

Year price



12 month

12.99

155.88



24 month

11.99

143.88*



36 month

10.99

131.88*



*Would need to be paid full amount based on term
There is a vBulletin update available from version 4.2.1 to 4.2.3 I will research and see if we need to apply this now or if it can wait.
Statistic Data:
Most hit web URL’s seem to be /member not sure why as no info can be gained followed by the main website and then /register
Website visits for Dec has doubled from what it was previous months before from 11k visits to 20k visits. Will continue to monitor to keep from getting into a Denial of Service attack or other issues.
I’m still learning how to use the vbulliten admin panel, and how to filter out the trash, so at this time I do not have an accurate number of new users that are legit new users. This will be more accurate after we send out the register to vote thing.
Current List of Moderators:
Angel06
Arkgeo_Board
Clark~Griswold
Floaten
Flyfishingcachers
Gaddiel
jclaudii
kcackler
knkincabot
ladybug_Karen
likestocanoe
mathseeker
rklmbl
Savoy
thefab5willisclan
Removed:
drmo913
paris1time
Razorback01
Board stated knkincabot and thefab5willsfan need to be removed. Razorback01 needs to be added back on.
Les suggested that the Board authorize Jason to develop a website transfer plan. Once approved go for a cut-over date for immediate implementation after the April Annual meeting event. Maribeth made a motion to this effect, Linda seconded. All approved.

Sandy made a motion to accept these reports, Sharon seconded. All were in favor.

UNFINISHED BUSINESS
Status of new shirts for Fundraising – already discussed in Fundraising Committee report.

Update for Annual Event – already discussed in Event Committee report.

Location for April meeting – Breakfast room at Queen of Diamonds Inn in Murphreesboro.

Status of Board member hosted events – already discussed in President’s report.

NEW BUSINESS
1.New Website Manager is Jason Nuckols

2,Election of New Officers:
President: Les Williams nominated by Rich Swanson, seconded by Sharon Simmons. All in favor
Vice-President: Karen Peters nominated by Sharon Simmons, seconded by Sandy Fryar. All in favor.
Secretary: Maribeth Laster nominated by Linda Tredway, seconded by Jason Nuckols. All in favor.
Sharon Simmons continues as Treasurer and Rich Swanson will be Immediate Past President.

3.Candidates for next election – already discussed in Election Committee report

4.Hangar for car regarding “Not abandoned”. Sharon to provide a sample from S.W.A.G. to Linda as she does some research into this possibility for a fundraiser.

5.Possible Change to By-Laws: under Section 2 Term of Office. Note change in bold. Members of the Board shall serve a three-year term with the following exceptions. If the outgoing President has served three years, he or she can serve a fourth year on the Board as the Immediate Past President. Anyone elected to fill the Vice-President position will have their term extended to complete the transition through President and Immediate Past President. The Website manager and Treasurer are exempted from the three year limitation due to the unique qualifications for these positions. Upon completion of the term, a member of the Board shall not be eligible for re-election as a Board member until one full year has elapsed, unless that member was selected to fill a Board vacancy with a term of less than a year (See Section 3).
Maribeth Laster made a motion to approve this change, Les Williams, seconded it. All were in favor.

6.Jason to do a pamphlet of FAQ for new Board members and their positions. He will present it at next meeting.

Next Board meeting, April 8, 2016 in Murphreesboro
Following Board meeting is July 15, 2016 in Conway

Meeting adjourned at 7:35PM (Motion by Maribeth Laster, seconded by Rich Swanson- all in favor)

Respectfully submitted,
Linda Tredway, Secretary

[OldRiverRunner]

Under Committee Reports, for the Events Committee section, please revise this statement,

The plan for February will be to get the permanent and temporary caches in place and either published or in Frank's hopper for publishing the day of the event.
to read as

The plan for February will be to get the permanent and temporary caches in place and either published or in the Geocaching.com reviewer's hopper for publishing the day of the event.
The changes are noted in bold.

[OldRiverRunner]

I understand that there was a meeting of the Board a few weeks ago. It is good to see that ArkGeo is starting to be active again. But why was there not an announcement that the meeting was to be held and an agenda posted before the meeting so that the general membership was made aware of it? Also, where are the minutes for the meeting? Please post! Thanks!

[ArkGeo_Board]

Your ArkGeo Board is working very hard to get the Association back to where it was pre pandemic. We did have a meeting in January but it wasn't the "normal" Board meeting and the only agenda was to see which board members were still willing to serve and the best steps to bring ArkGeo back. These are unique times with unique challenges and your ArkGeo Board is moving forward to restore ArkGeo to the great organization that Arkansas deserves.

BTW, the minutes for that meeting were posted in this forum over two weeks ago.

[OldRiverRunner]

BTW, the minutes for that meeting were posted in this forum over two weeks ago.

Thanks for pointing this out. I did not see the new posting when I looked at the "What's New" tab. Thanks to the ArkGeo Board for getting the Association up and running again!