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Thread: October 11, 2019 ArkGeo Board Meeting Minutes

  1. #1
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    October 11, 2019 ArkGeo Board Meeting Minutes

    October 11, 2019 ArkGeo Board Meeting Minutes

    On October 11, 2019, the ArkGeo Board was called to order by President Candace Dulaney at 6:54 p.m. We met in Burdick Hall on the UCA campus, Conway, AR.

    Board Members Present at the meeting:
    Pat Vaughn, Immediate Past President
    Kimberly Pridmore, Secretary
    Angela Munden
    Laura Neale

    Called in to the meeting:
    Candace Dulaney, President
    Justin Murphree

    Board Members Absent:
    Sharon Simmons, Treasurer
    Chris Rasmussen, Website Co-Manager
    Chris Knox, Vice President
    Jason Nuckols, Website Co-Manager

    Visitors:
    Judy Vaughn

    President’s Report
    No official report to report

    Treasurer’s Report 9/30/19

    Beginning Balance: $3,714.69

    INCOME:
    No Activity: $0.00

    TOTAL Income: $0.00

    EXPENSES:
    No Activity: $0.00

    TOTAL Expenses: $0.00

    Closing Balance: $3,714.69

    Pay Pal Beginning Balance: $32.66
    No Activity: $0.00
    Pay Pal Ending Balance: $32.66

    PathTag Cash Beginning Balance: $110.00
    7/2/19 Give Back Credit: $11.00
    PathTag Cash Ending Balance: $121.00

    Pay Pal Balance: $32.66
    PathTag Cash Balance: $121.00
    Checking Balance: $3,714.69
    Total in Checking, Pay Pal, and PathTag Cash: $3,868.35

    Submitted by Sharon Simmons, Treasurer 9/30/19

    Website Manager’s Report
    No activity to report

    COMMITTEE REPORTS

    Election Committee

    Chairman: Judy Vaughn
    Board Liaison: Sharon Simmons

    Nothing to report this quarter

    Fundraising Committee

    Chair: Vacant
    Board Liaison: Sue Hayes

    Nothing to report this quarter

    Unofficial Report…
    We do have a goal to raise $500.00 by 3/31/20.

    Community Relations Committee

    Chair: Pat Vaughn
    Board Liaison: Susan Smith Dodson

    ArkGeo held a Flash Mob event in Hot Springs on August 17 to kick off the new lab caches.
    2 members from ArkGeo conducted a class at the Boy Scout Merit Badge University held at UALR in Little Rock on May 11, 2019.

    Event Committee

    Chairman: Justin Murphree
    Board Liaison: Chris Knox

    No official report

    Membership Committee

    Chairman: Judy Vaughn
    Board Liaison: Eugene Smith

    Recent Geocacher Profiles: BSA534, Mailman72432, Team CocoaJP, Rbyslprs1

    UNFINISHED BUSINESS

    1. Meeting ArkGeo Goals
    Fundraising: Goal of $500 by 3/31/20
    4 CITOs by 4/21/20
    Our non-executive board members will each hold a Meet & Greet during the fiscal year
    Teaching Opportunities: Putting together classes to teach Girl Scouts about Geocaching was discussed, as was possibly putting on a class at a local library.

    2. Committee Involvement
    Ideas on how to get more involvement from members of ArkGeo was discussed. How we can get more traffic to the website and forum. Some “members only” ideas were brought up, such as giving some type of prize a month for example, for people who check the website and forum often.

    NEW BUSINESS

    1. ArkGeo Membership Engagement
    Ideas were discussed on how to get members of ArkGeo to be more involved, and on how to get more traffic to the website and forum.

    Motion to Adjourn was made by Candace at 7:36 PM, with Kimberly seconding. All in favor.

    Respectfully submitted by Secretary Kimberly Pridmore

  2. #2
    Join Date
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    Quote Originally Posted by kimberly5775 View Post
    October 11, 2019 ArkGeo Board Meeting Minutes

    UNFINISHED BUSINESS

    2. Committee Involvement
    Ideas on how to get more involvement from members of ArkGeo was discussed. How we can get more traffic to the website and forum. Some “members only” ideas were brought up, such as giving some type of prize a month for example, for people who check the website and forum often.

    NEW BUSINESS

    1. ArkGeo Membership Engagement
    Ideas were discussed on how to get members of ArkGeo to be more involved, and on how to get more traffic to the website and forum.
    I will be the first one to admit that I have not been very good in a long while on posting anything in the Arkgeo Forums. But shouldn't the Board set an example by making posts regularly to the Forums? I rarely see any posts by Board members. Also, the member profile section has not been updated since August. Unless an effort is made to provide new postings and discussions in the Forums, then there will not be anything to attract members to visit the website and participate in discussions there.

    I suggest that anything that is posted by a Board member on Facebook only be a "teaser", and point to the Arkgeo Forums for more details. Then, post something in the Forums to start the discussion. That should help to move people away from Facebook and to the website as their primary place for discussion of Arkgeo-related topics.
    "Wildness is a necessity." -- John Muir

    "I would rather wake up in the middle of nowhere than in any city on earth." -- Steve McQueen


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