October 11, 2019 ArkGeo Board Meeting Minutes

[kimberly5775]

October 11, 2019 ArkGeo Board Meeting Minutes

On October 11, 2019, the ArkGeo Board was called to order by President Candace Dulaney at 6:54 p.m. We met in Burdick Hall on the UCA campus, Conway, AR.

Board Members Present at the meeting:
Pat Vaughn, Immediate Past President
Kimberly Pridmore, Secretary
Angela Munden
Laura Neale

Called in to the meeting:
Candace Dulaney, President
Justin Murphree

Board Members Absent:
Sharon Simmons, Treasurer
Chris Rasmussen, Website Co-Manager
Chris Knox, Vice President
Jason Nuckols, Website Co-Manager

Visitors:
Judy Vaughn

President’s Report
No official report to report

Treasurer’s Report 9/30/19

Beginning Balance: $3,714.69

INCOME:
No Activity: $0.00

TOTAL Income: $0.00

EXPENSES:
No Activity: $0.00

TOTAL Expenses: $0.00

Closing Balance: $3,714.69

Pay Pal Beginning Balance: $32.66
No Activity: $0.00
Pay Pal Ending Balance: $32.66

PathTag Cash Beginning Balance: $110.00
7/2/19 Give Back Credit: $11.00
PathTag Cash Ending Balance: $121.00

Pay Pal Balance: $32.66
PathTag Cash Balance: $121.00
Checking Balance: $3,714.69
Total in Checking, Pay Pal, and PathTag Cash: $3,868.35

Submitted by Sharon Simmons, Treasurer 9/30/19

Website Manager’s Report
No activity to report

COMMITTEE REPORTS

Election Committee

Chairman: Judy Vaughn
Board Liaison: Sharon Simmons

Nothing to report this quarter

Fundraising Committee

Chair: Vacant
Board Liaison: Sue Hayes

Nothing to report this quarter

Unofficial Report…
We do have a goal to raise $500.00 by 3/31/20.

Community Relations Committee

Chair: Pat Vaughn
Board Liaison: Susan Smith Dodson

ArkGeo held a Flash Mob event in Hot Springs on August 17 to kick off the new lab caches.
2 members from ArkGeo conducted a class at the Boy Scout Merit Badge University held at UALR in Little Rock on May 11, 2019.

Event Committee

Chairman: Justin Murphree
Board Liaison: Chris Knox

No official report

Membership Committee

Chairman: Judy Vaughn
Board Liaison: Eugene Smith

Recent Geocacher Profiles: BSA534, Mailman72432, Team CocoaJP, Rbyslprs1

UNFINISHED BUSINESS

1. Meeting ArkGeo Goals
Fundraising: Goal of $500 by 3/31/20
4 CITOs by 4/21/20
Our non-executive board members will each hold a Meet & Greet during the fiscal year
Teaching Opportunities: Putting together classes to teach Girl Scouts about Geocaching was discussed, as was possibly putting on a class at a local library.

2. Committee Involvement
Ideas on how to get more involvement from members of ArkGeo was discussed. How we can get more traffic to the website and forum. Some “members only” ideas were brought up, such as giving some type of prize a month for example, for people who check the website and forum often.

NEW BUSINESS

1. ArkGeo Membership Engagement
Ideas were discussed on how to get members of ArkGeo to be more involved, and on how to get more traffic to the website and forum.

Motion to Adjourn was made by Candace at 7:36 PM, with Kimberly seconding. All in favor.

Respectfully submitted by Secretary Kimberly Pridmore

[OldRiverRunner]

October 11, 2019 ArkGeo Board Meeting Minutes

UNFINISHED BUSINESS

2. Committee Involvement
Ideas on how to get more involvement from members of ArkGeo was discussed. How we can get more traffic to the website and forum. Some “members only” ideas were brought up, such as giving some type of prize a month for example, for people who check the website and forum often.

NEW BUSINESS

1. ArkGeo Membership Engagement
Ideas were discussed on how to get members of ArkGeo to be more involved, and on how to get more traffic to the website and forum.

I will be the first one to admit that I have not been very good in a long while on posting anything in the Arkgeo Forums. But shouldn't the Board set an example by making posts regularly to the Forums? I rarely see any posts by Board members. Also, the member profile section has not been updated since August. Unless an effort is made to provide new postings and discussions in the Forums, then there will not be anything to attract members to visit the website and participate in discussions there.

I suggest that anything that is posted by a Board member on Facebook only be a "teaser", and point to the Arkgeo Forums for more details. Then, post something in the Forums to start the discussion. That should help to move people away from Facebook and to the website as their primary place for discussion of Arkgeo-related topics.