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Thread: Minutes of the January 13, 2017, Arkansas Geocachers Association Board Meeting

  1. #1
    Join Date
    Dec 2004
    Location
    Clarksville Arkansas
    Posts
    517

    Minutes of the January 13, 2017, Arkansas Geocachers Association Board Meeting

    Minutes of the January 13, 2017 Arkansas Geocachers Association Board Meeting
    Best Western Hotel - Clarksville, Arkansas

    The Arkansas Geocachers Association January 13, 2017, Board Meeting was called to order by Vice President Susan Smith Dodson at 6:30 pm.

    Members present were:
    Rich Swanson, Past President (by phone)
    Susan Smith Dodson, Vice President
    Sharon Simmons, Treasurer
    Maribeth Laster, Secretary
    Jackie Hefley
    Phoebe Sellers
    Eugene Smith
    Sue Hayes

    Visitors were: Ron Laster and Ken Hayes
    Absent were: Les Williams and Jason Nuckols, Web Site Manager


    The President’s Report was prepared and presented by Susan Smith Dodson.

    Goal 1: Fund Raising – Implement fund raising initiatives to raise $500.00 by 3/31/2017.
    Owner: Maribeth Laster
    Status: goal met
    $1397 sold to date this year.

    Goal 2 – Events – Hold 4 CITO events by 3/31/2017.
    Owner: Sharon Simmons
    Status: in progress
    1. ArkGeo 2016 CITO & Hot Dog Roast on April 9.
    2. CITO at Springhill Park at Barling (Fort Smith) on June 25th.
    3. CITO at Crowleys Ridge State Park on July 16th.

    Goal 3 – Events – Each board member host 1 event by 3/31/2017.
    Owner: Les Williams
    Status: in progress
    1. ArkGeo Meet and Greet: Searcy on January 7th
    2. ArkGeo Meet and Greet: Clarksville on January 13th
    3. ArkGeo Meet and Greet: Alma on January 21st – scheduled
    4. ArkGeo Meet and Greet: Conway on February 4 – scheduled
    5. ArkGeo Meet and Greet: Prattsville on February 25 – scheduled

    Goal 4 – Teaching Opportunities – Teach Geocaching at 4 locations around the state by 3/31/2017.
    Owner: Jackie Hefley
    Status: goal met
    1. ArkGeo/ S.W.A.G.. Geocaching 101 - May 21st
    2. Geocaching class held at the Clinton Children’s Library and Learning Center - May 25th
    3. Geocaching class held at Cabot Library - June 17th
    4. Fourche Creek Discovery Day at Interstate Park – October 29th.



    The Treasurer’s Report was presented by Sharon Simmons.
    Maribeth Laster made the motion to accept both reports, seconded by Eugene Smith.
    Treasurer's Report 12/31/16

    Beginning Balance $3,827.51
    INCOME:
    Merchandise sold by Susan $84.00
    Merchandise sold by Eugene $38.00
    TOTAL Income $122.00
    EXPENSES:
    No expenses $0.00
    TOTAL Expenses $0.00
    Closing Balance $3,949.51
    Pay Pal Beginning Balance $37.25
    No activity $0.00
    Pay Pal Ending Balance
    $37.25
    PathTag Cash Beginning Balance $15.50
    Give Back Credit $16.50
    PathTag Cash Ending Balance $32.00
    Pay Pal Balance $37.25
    PathTag Cash Balance $32.00
    Checking Balance $3,949.51
    Total in Checking, Pay Pal, & PathTag Cash $4,018.76

    $20 in Money Bag
    Submitted by Sharon Simmons, Treasurer 12/31/16

    The following committee reports were presented:
    Elections Committee: Presented by Board Liaison Susan Smith Dodson
    Chairperson: Vacant
    Committee Members:
    Susan Smith Dodson – St. Rock (Board Liaison)
    ???? - ????? (Chair)
    Kent Uhrich - knkincabot
    Judy Vaughn - MathSeeker

    Kendall Tabor (coon&bud) and Adam Schoenwald (Cloak.n.Dagger) have agreed to run for the board. A thread has been started on the website asking for nominations from the membership. We are working on revising the questionnaire for the candidates to complete.


    Fund Raising Committee: Presented by Board Liaison Maribeth Laster
    Chairperson: Sharon Simmons
    Committee Members:
    Maribeth Laster – rklmbl (Board Liaison)
    Sharon Simmons - Flyfishingcachers (Chair)
    Rich Swanson - Clark~Griswold
    Deanna O'Malley - Hogwildfamilyof6
    Linda Tredway - Angel06
    Susan Smith Dodson – St. Rock
    Mike Dodson - St. Rock
    Ron Laster - rklmbl
    Sandy Fryar – likestocanoe
    Judy Vaughn – MathSeeker
    EuGene Smith - BUTCH46
    Adam Schoenwald - Cloak.n.Dagger

    Susan Smith Dodson & EuGene Smith sold merchandise at monthly events totaling $122.00 (Total sold FY 2016 - $1397)
    We received credit on the Pathtag Account from someone buying pathtags and adding the Arkansas back.
    There are still 4 packages of Arkansas Pathtags available at the Geocoin Store. They have discounted the price to $14.95 per package if anyone is interested.


    Events Committee: Presented by Board Liaison Sharon Simmons
    Chairpersons: Ken and Sue Hayes
    Committee Members:
    Sharon Simmons – Flyfishingcachers (Board Liaison)
    Sue Hayes - Racquetball Girl (Co-Chair)
    Ken Hayes – Nukeworker (Co-Chair)
    Sandy Fryar – likestocanoe
    Jim Fryar - likestocanoe
    Jason Nuckols - jclaudii
    Lisa Nuckols – Southerngirl
    Judy Franklin - jffok
    Becky Kinnu - Nannabear
    Bill Chatham - Bills Joy
    Joy Chatham – Bills Joy
    David Solomon - KSDS97
    Adam Schoenwald - Cloak&Dagger

    No ArkGeo events were held during this quarter.

    Plans are in progress for the Annual Event in April. The food will be catered by Whole Hog and is all set up.

    Free dry tent camping has been offered to us in the Scout camping area.

    There are reservable camping sites available. Sandy Fryar is coordinating the camping sites. If anyone is interested they need to contact her.

    We have been contacted by a vendor in Missouri, This N That, wanting to set up a table to sell merchandise. They sell mostly coins. We feel this might be a good draw for our event. Lots of folks are all about the coins. We are going to ask them to contribute some door prizes.

    We only have 15 will attends at this time. We will be hard pressed to get any companies to commit to giving us merchandise without a good solid amount of will attends.

    We are working on some possibilities for activities for the spare time in the afternoon. Possibly some guided hikes at Pinnacle or Boat trip may be possible, if folks are interested & we can get things worked out with Pinnacle. If anyone has any other ideas of activities, please feel free to let us know.


    Community Relations Committee: Presented by Board Liaison Jackie Hefley
    Chairperson: Pat Vaughn
    Committee Members:
    Jackie Hefley – Razorback01 (Board Liaison)
    Pat Vaughn – Woodwalker9 (Chair)
    Les Williams - Savoy
    Kent Uhrich - knkincabot
    Clark Gray - cfd29
    Hurbert Chapman - butch724

    The Arkansas Geocachers Association was invited to participate in the Fourche Creek Discovery Day event at Interstate Park in Little Rock on October 29th. The event was sponsored by The Friends of Fourche Creek and there were approximately 160 people in attendance. ArkGeo was one of several organizations that had booths set up including The Arkansas Game and Fish, Little Rock Parks & Tourism, Little Rock Waste Water, and others. ArkGeo members in attendance were, Susan & Mike Dodson (St. Rock), Glenn & Sharron Simmons (flyfishingcachers), Judy Vaughn (mathseeker), & Pat Vaughn (woodwalker). We exhibited sample caches, explained geocaching, and conducted geocaching tours around Interstate Park. There seemed to be considerable interest and hopefully we have established another valuable contact in The Friends of Fourche Creek.


    Membership Committee: Presented by Board Liaison EuGene Smith
    Chairperson: Judy Vaughn
    Committee Members:
    EuGene Smith – Butch46 (Board Liaison)
    Judy Vaughn – MathSeeker (Chair)
    Justin Murphree - arkfiremedic
    Sharon Simmons – Flyfishingcachers
    Glynn Simmons - Flyfishingcachers
    Mike Dodson - St. Rock
    Susan Smith Dodson – St. Rock

    The Membership Relations Committee posted interviews with the following geocachers during the 4th quarter of 2016:
    October - Jeremy Axe, caching as FauxtoPro
    November -Angelo Mockewich, caching as yoda7200
    December - Susan Batterton, caching as terkkin'arkie


    Sharon Simmons made a motion to accept the committee reports, seconded by Sue Hayes.



    OLD BUSINESS:

    1. Newsletter update – Still in progress. Working on graphics to go with articles.

    2. Revision of election committee questionnaire – Discussed several proposals to the questionnaire. EuGene made a motion to accept one proposal with changes to be made, seconded by Sharon Simmons.

    3. Website updates for Jason – Need web manager to post past minutes to google docs.

    4. Location for April board meeting – Crowne Plaza Hotel in Little Rock on April 7.


    NEW BUSINESS:
    1. Election of officers – The following persons have been elected to serve during 2017:
    President – Susan Smith Dodson Sue Hayes made a motion to accept Susan as President, seconded by EuGene Smith.
    Vice President – Vacant at this time Hoping to fill this position after the election.
    Secretary – Sue Hayes Maribeth Laster made a motion to accept Sue as Secretary, seconded by Eugene Smith.
    Treasurer – Sharon Simmons EuGene Smith made a motion to accept Sharon as Treasurer, seconded by Sue Hayes.
    After discussion, Maribeth Laster made a motion to consider a change to the by-laws to elect the vice president after the election each year since the vice president usually becomes president the next year and then immediate past president their third year on the board. EuGene Smith seconded the motion. A change to the by-laws will be discussed at the April meeting.

    2. Cache hiding challenge – Old River Runner posted a challenge on the forums to ArkGeo members to place 12 caches (one each month) during 2017 because the number of new caches being placed in Arkansas has declined in recent years.
    After discussion by the board, Maribeth Laster proposed that we support Old River Runner’s challenge by encouraging all Arkansas geocachers to consider placing at least 12 geocaches of any type during 2017. Sue Hayes made a motion that we accept this proposal, seconded by EuGene Smith.

    3. Purchase of merchandise for the store – Maribeth Laster made a motion that we set aside up to $650 to replace merchandise in the store, if needed, seconded by EuGene Smith.


    The next Arkansas Geocachers Association Board meeting is to be on April 7, 2017 meeting at Crowne Plaza Hotel at 201 South Shackleford (Markham exit) in Little Rock.


    Maribeth Laster made the motion to adjourn, seconded by Sue Hayes.

    Respectfully submitted by Maribeth Laster, Secretary, Arkansas Geocachers Association

  2. #2
    Join Date
    Aug 2014
    Location
    Bentonville
    Posts
    143
    Looks to be a very productive meeting looking forward to seeing some of the new ideas come to fruition

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