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Thread: Bylaws and Standing Rules

  1. #11
    Join Date
    Oct 2005
    Location
    Russellville
    Posts
    902
    Sorry I haven't commented on this thread earlier, but I have been away for most of the month. However, here are a few of my thoughts on some needed changes:

    (1) Modify the term limits for Board members so that the 3 year limit includes all members of the Executive Committee, with no exceptions for President and Secretary/Treasurer, except as noted as follows. If the President is in his or her 3rd year on the Board, provide an exception to allow him or her to serve a 4th year as the Immediate Past President. However, if the President is in his or her 2nd year on the Board, then he or she would be limited to the normal 3 year term. The Website Manager position should also be exempted, as this is a non-elected, non-voting position and also requires special skills/training/knowledge that may not be widely held among the general membership.

    (2) Modify the eligibility requirements for Board members to restrict two immediate family members from serving on the Board at the same time. This restriction is commonplace in many other organizations and is good for the health of the organization. Immediate family should be defined, also, perhaps as "spouse, parent, child, or sibling."

    (3) Specify that an annual audit of the organization's finances, including receipts for all expenditures and deposits, as well as a physical inventory and accounting of all merchandise held by the Fund Raising Committee, will be performed by a special committee under the leadership of a Board member who is not on the Executive Committee and consisting of at least 3 voting members who are not serving on the Fund Raising Committee nor an immediate family member of a Board member. The timing of this audit should be set so that it is completed prior to the annual meeting so that a full report can be provided at that time.

    (4) Specify that all withdrawals from the ArkGeo bank account have the prior approval, in writing (email would be OK), of both the President and Secretary/Treasurer before the withdrawal is made. Since only one signature is currently required, this serves as a "check and balance" on the withdrawals.

    I may have some other suggestions, but these are the ones that I have been considering for some time.
    Last edited by OldRiverRunner; 08-28-2014 at 09:43 AM.
    "Wildness is a necessity." -- John Muir

    "When you go to hide a geocache, think of the reason you are bringing people to that spot. If the only reason is for the geocache, then find a better spot." briansnat

  2. #12
    Join Date
    Aug 2010
    Posts
    63
    I totally agree with ORR on this one. Good points.

  3. #13
    Join Date
    Sep 2006
    Posts
    48
    We hesitate to make suggestions, since suggestions often seem negative or critical. Our experiences with ArkGeo are 99% positive, but we think communication could be improved. As with most organizations with volunteer officers, there is a lot of work to be done by folks with other busy aspects to their lives.
    We were confused and somewhat hurt a few years ago when we volunteered to be on the Community Relations Committee. We were asked to serve and we were placed on the committee in July. By the next January we had been removed without explanation. We sent several emails to find out if we had been removed or there was a error, but did not receive a reply. We dropped it in a few months because it was not worth making an issue.
    This is a personal example of a problem that was probably a communication issue.
    Once again, we are very happy with the administration of ArkGeo and the board has our full support. As lifetime educators, we sincerely believe communication is the key to good feelings and success.

  4. #14
    Join Date
    Jan 2007
    Location
    Russellville
    Posts
    592
    Standing Rules Not working for me as well.


    Crow Mountain Crafts FB Page

  5. #15
    Join Date
    Jan 2007
    Location
    Russellville
    Posts
    592
    I would like to add something to the Article III Section 3 to include a provision similar to Article V Section 7 on Vacancies. Perhaps worded such as:

    "If the vacancy occurs within 3 months of the general election AND there were loosing candidates, offer the position to the candidates, starting with the candidate that had the most votes. If there are no loosing candidates or the election was 4 months 10 months from the election Hold a special election as usual. If the next general election is only 2 months away, the board can choose to keep the seat vacant until the next general election. "


    Crow Mountain Crafts FB Page

  6. #16
    Join Date
    Oct 2005
    Location
    Russellville
    Posts
    902
    Quote Originally Posted by jclaudii View Post
    I would like to add something to the Article III Section 3 to include a provision similar to Article V Section 7 on Vacancies. Perhaps worded such as:

    "If the vacancy occurs within 3 months of the general election AND there were loosing candidates, offer the position to the candidates, starting with the candidate that had the most votes. If there are no loosing candidates or the election was 4 months 10 months from the election Hold a special election as usual. If the next general election is only 2 months away, the board can choose to keep the seat vacant until the next general election. "
    Good input, Jason. I had a similar thought about this needing to be specifically addressed in the Bylaws, after chatting with a Board member this past weekend about the status of the special election. So I was happy to see that you had already made a comment about it. My only comment about what you are suggesting is that maybe your wording of the following part is off a little, as it doesn't make sense to me as currently stated:
    If there are no loosing candidates or the election was 4 months 10 months from the election Hold a special election as usual.
    Did you mean to say that "If the vacancy occurs more than 3 months after the last general election or if there were no losing candidates in that election, then a special election should be held"?

    I like the last part, about giving the Board the flexibility to not hold a special election if it is close to the general election.
    "Wildness is a necessity." -- John Muir

    "When you go to hide a geocache, think of the reason you are bringing people to that spot. If the only reason is for the geocache, then find a better spot." briansnat

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