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Thread: ArkGeo Board Meeting Minutes July 13, 2012

  1. #1
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    ArkGeo Board Meeting Minutes July 13, 2012

    ArkGeo Board Meeting Minutes
    July 13, 2012


    Start conference call around 5:45

    ROUND-TABLE DISCUSSION (6:00-6:30)

    Training Manual for board position duties
    Garvin Gardens – follow up on placing caches there
    Ron Laster will present the Gold ArkGeo coin and certificate to Michele Pappagallo for being the winner of the Coin Design Contest.
    Jim Sick presented some possible Fund Raising items.

    CALL TO ORDER (6:30) ROLL CALL OF MEMBERS PRESENT

    Present:
    Immediate Past President: Richard Lee (idratherbehiking)
    President: Chris Denton (cpdenton)
    Executive Vice-President: Ron White (ronwhite)
    Treasurer/Secretary: Judy Vaughn (MathSeeker)
    Website Manager: Kevin Cackler (KCackler)
    Ron Laster (rkl)
    Tim Stone (BSA534)
    Kent Uhrich (KnKinCabot))
    Morgan O’Neal (drmo913)

    Visitors present: Kim Uhrich (KnK), Maribeth Laster (mbl), Pat Vaughn (woodwalker9), and Wayne Lunsford (Gaddiel)

    OFFICER REPORTS

    President's Report
    President’s Report to the Board
    Chris Denton
    July 13th, 2012

    As of Friday, July 13th, there are a total of 253 registered voters, giving us an increase of 11 since last quarter and an increase of 42 since the July 2011 meeting. Which gets us to our goal of a 20% increase (42) by July 2012.

    On June 8th, Arkgeo held our annual meeting at Daisy State Park. Attendance seemed a little down from years past, but there was a great turnout for a great event. Thank you for all who volunteered to help with this event and the CITO event and hot dog roast/campout that evening.
    The ArkGeo web site still continues to perform well and once again I would like to thank Kevin Cackler for all his hard work keeping us going. It is much appreciated.

    A great big Thanks to all of those who volunteer and spend some of their time promoting ArkGeo and geocaching in the state of Arkansas.

    Treasurer's Report: Prepared by Judy Vaughn

    Arkansas Geocachers Association Treasurer's Report
    April 1, 2012 – July 13, 2012

    Beginning Balance
    $1921.20
    Income:
    Merchandise
    347.50
    Coins
    1505.00
    Donation
    500.00
    Donation
    48.00
    Merchandise
    386.00
    Donation
    72.00
    Total Income
    $2858.50
    Expenses:
    Coin design
    75.00
    Coins
    2965.00
    T-Shirts
    510.30
    Annual Event
    300.00
    Total Expenses
    $3850.30
    Ending Balance
    $929.40


    Website Manager's Report: Notes by Judy Vaughn

    Website is going well. Working to get the points from the points for participation available on the website.

    COMMITTEE/OTHER REPORTS

    Election Committee:

    The election committee proceeded with the election of 2 new board members beginning on May 1st and ending on May 31st.
    There were 3 candidates to choose from.
    Here are the results from that election:
    63 Votes Cast
    Candidate
    Votes
    Percent
    Jim Sick (Sayitagain)
    46
    73%
    Morgan O'Neal (Drmo913)
    41
    65%
    Mike Waid (Cardsfans55)
    35
    56%



    We would like to thank all who took time to vote.
    We also recognize that it was a low voter turnout and hope to encourage a better turnout next year.
    Submitted by Chris Denton, Committee liaison.

    Fund Raising Committee: Notes by Judy Vaughn

    The ArkGeo coins arrived! They are still for sell. New t-shirts have been purchased and are available for sale.
    The Fund Raising Committee members sold merchandise at the annual meeting.

    Community Relations Committee: Notes by Judy Vaughn

    The Community Relations Committee solicited door prizes for the Annual Event.

    Events Committee: Notes by Judy Vaughn

    The Events Committee coordinated and planned the ArkGeo 2012 Annual Meeting, 4th Annual Hot Dog Roast and Campout, and ArkGeo 2012 CITO - Daisy State Park. Thanks to all of those who made these events possible.

    There are two more ArkGeo events coming soon: 1) Burns Park Cache Bash IV and 2) Burns Park IV CITO. These events were adopted by Arkansas Geocachers Association.

    Membership Relations Committee: prepared by Ron White (Board Liaison)

    Current Membership Relations Committee Members:
    Ron White – ronwhite (Board Liaison)
    Judy Vaughn – MathSeeker (Chairperson)
    Justin Murphree – arkfiremedic
    Morgan O’Neal – drmo913
    Sharon and Glynn Simmons – Flyfishingcachers

    Membership Relations Committee Activities:
    04/11/2012 Posted on the homepage of the ArkGeo website the fifth Arkansas Geocacher showcased; ArkGeo Secretary/Treasurer, Beth Daniel (topkitty98 ).
    05/01/2012 Posted on the homepage of the ArkGeo website the sixth Arkansas Geocacher showcased; Wayne Lunsford (Gaddiel).
    06/01/2012 Posted on the homepage of the ArkGeo website the seventh Arkansas Geocacher showcased; Judy Vaughn (MathSeeker).
    ArkGeo Newsletter – The Membership Relations Committee reports that the ArkGeo Newsletter has a draft copy that was being looked at by several members of the Board and is being updated with current articles and information. As soon as the new information is received and placed in the newsletter, we should be ready to put it out on the web page. Many thanks go to new Board member Morgan O’Neal (drmo913) who has spent a lot time working on this newsletter.

    UNFINISHED BUSINESS

    I. Status of ArkGeo Goals
    Current ArkGeo Membership is 253 members
    Goals were reviewed and updated.
    Board Goals are posted under the document tab.

    II. Changing the ArkGeo Annual Event format - The Board sent this to the events committee for consideration. The board will post a poll on the website to get input from the membership about future Annual Event format.

    III. ArkGeo History update - Wayne Lunsford is working on our written history.

    NEW BUSINESS

    I. Reassigned Committee Liaisons
    Community Relations Committee – Kent Uhrich
    Election Committee – Chris Denton
    Events Committee – Jim Sick
    Fund Raising Committee – Tim Stone
    Membership Relations Committee – Ron White

    II. Re-evaluated and set new ArkGeo goals for 2012-13
    Membership -- Increase active membership by 20% by 5/31/13
    Events -- Hold 2 "Eat & Greets" (one in the fall and one in the spring) by 6/15/13 in each of the following regions of the state:
    NE (Owners - Morgan O’Neal & Chris Denton)
    NW (Owners - Richard Lee & Chris Denton)
    Central (Owners - Tim Stone & Judy Vaughn)
    SE (Owners - Jim Sick & Kent Uhrich)
    SW (Owners - Ron Laster & Ron White)
    Board Goals are posted on the website under the document tab.

    III. Reassigned board Members to complete the ArkGeo board goals.
    These goals are posted on the website under the document tab.

    IV. Motion: Approve to spend maximum of $65 on a plaque for Beth Daniel (topkitty98 for her years of service as secretary/treasurer. Motion made by Chris Denton, Second by Ron White. Motion carried. Richard Lee will handle getting the plaque.

    V. Sell ArkGeo coins on ebay – More information needed

    VI. Michael Goff (Goff-family) added to the Events Committee

    Next Board meeting is October 12th, 2012 in Conway.

    ADJOURNMENT
    Last edited by idratherbehiking; 07-27-2012 at 09:16 PM. Reason: Added a link for the board goals since they are not displaying properly on the site.

  2. #2
    Join Date
    Aug 2008
    Location
    Newport, AR
    Posts
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    +1

    Morgan
    "drmo913"

  3. #3
    Join Date
    Jul 2009
    Location
    Cabot, AR
    Posts
    145
    Hey Judy, Thanks for taking notes and posting the minutes! Since there were no changes or anything to offer up last time for the CR, I didn't send an update to you. I'll get you something shortly.

    Thanks - Kent

  4. #4
    Join Date
    Aug 2011
    Location
    Jacksonville, AR
    Posts
    343
    Great job on the details of the meeting! Thanks!!!!
    Profile for thefab5willisclan

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