The following is a list of criteria for site selection for GeoWoodstock in 2012, but this could be added to
We do not expect every bid to answer every single point in a positive
way but the points that include "must" or "mandatory" will not be
compromised. Some points do not have this wording but obviously would be
deal breakers if they could not be met e.g. venue size. We encourage all
who are interested to submit an offer to host this fine event!
1. DESIRE!, to Host the worlds largest Geocaching Event
2. You had to be there!
A. "Feel" of the event must be maintained!
B. Past GW attendance necessary to know what worked and what didn't.
C. Date of event must be the Saturday of either Memorial Day weekend
or July 4th weekend.
3. Local Organization
B. Experience with holding events
C. Longevity of group
D. Sufficient volunteers to staff event.
4. Venue availability
A. Size big enough to support expected crowd.
B. Geocache friendly area (e.g. not in a National Park) or this may be the time
C. Local tourism board involvement a plus!
D. Parking! Parking! Parking! (or a well thought out shuttle system)
E. Availability of vendor area to help recoup expenses. Local laws,
sales taxes, etc. must be adhered to!
F. Suitable PA system that can be heard by all attendees within the
main area of the event.
A. Financial integrity a must!
B. Deep pockets not required but helpful.
C. This is not a big money maker but has not lost any money either
D. Event attendance is FREE and must stay that way! ( this is of course unless a is a fee to enter the area , like a state park, or town. )
E. Coins and Pins has always made the coins for all GW, but in 2010 the field is open to any vendor, it will be the hosting orgs choice.
F. Silent or regular auction possibility for funding event.
A. High density of well maintained, quality caches a big plus, ( high density not a deal breaker but well maintained caches is )
B. Planned cache runs not mandatory but highly suggested e.g. before or after. GW3
cache runs, historical, 4X4, drive bys for handicapped or for numbers runners were the best so far. Believe it or not this was one of three things that groundspeak officials said was needed for better mingling and fun for attendees , these can be done with just bookmark list, does not have to have a guide
C. GW is a one day event! Early bird meet-n-greets, after events allowed by groundspeak as long as GW is a one day event.
7. Must use the Geowoodstock.com web address maintained by groundspeak and linked to your website for information about the event with updates
8. Everything must be within Groundspeaks guidelines, we do work with them
9. The host organization will and can control the use of the GeoWoodstock ( trade marked ) name on anything, meaning: if a vendor or anyone wishes to make anything with the name for the event. The hosting org receives all the proceeds.