Minutes April 2010 Board Meeting
I am posting these minutes here - they will end up in the proper place when I figure out how to do that. There are some reports missing - thanks for your patience. tk98
Round Table Discussion:
• Hiding ArkGeo caches – A proposal for guidelines will come from the Community Relations Committee
Meeting was called to order at 6:30 pm.
Members present – Pat Vaughn, David Spicer, Richard Lee, Beth Daniel, and Mike Pinkston and Jerry Turner by conference call. Also present by conference call was assistant Web Master, Mark Schneider.
Members of ArkGeo present – Judy Vaughn (MathSeeker), Wayne Lunsford (gaddiel), Holly Thorwarth (gingerose) and 00shark.
Submission of minutes from last meeting:
Minutes were submitted and approved online.
President’s Report- (insert here)
Treasurer’s Report – Current balance as of
March 31 is $2013.69.
Website Manager’s Report – unable to obtain – we heard from MarkSAr. Please see committee report.
We have six nominees for the Board Election. Five were nominated by the committee. Two were nominated from the membership. One of our nominees has withdrawn from the election.
Fund Raising committee:
They are frustrated with the process of obtaining funds to order merchandise. We discussed the possibility of a “Fund Raising Month”.
Community Relations Committee: (Insert report from David that was sent to Jerry)
Events Committee: (Insert report from Richard)
Special committee for website management continuity: Wayne has submitted a report.
Status of ArkGeo Goals – Goals are being met by the deadlines with the exception of website continuity.
Website issues – Blocking of IP addresses was discussed.
Future of website continuity committee: A two man committee of Wayne and Mike to begin a search for our website. Contact Bert/content management system/recruit committee members/ possibly transferring ownership of ArkGeo domain will be their goals.
Getting MOGA to Arkansas: The Board discussed the amount of help needed for hosting MOGA.
*The slate of candidates for 2010 Board Election was assembled as follows:
- David Cope (grizz51)
- Brian Landers (geojeepers)
- Ron Laster (rkl of rklmbl)
- Tim Stone (BSA534)
- Holly Thorwarth (gingerose)
- Judy Thiedig Vaughn (MathSeeker)
*Resignation of Mike Beavers: This has necessitated the need to fill the position of Secretary for next year. The motion was made, seconded, and approved to combine the positions of Secretary and Treasurer with the by-laws and standing rules changed to reflect this combination.
*Establishment of an annual budget: All committees will send input to Secretary/Treasurer for their budget needs. She will assemble a proposed budget to submit to the Board for approval.
*Addition of Website Moderators: The President, Vice President, website manager, assistant webmaster, immediate past president, and Wayne Lunsford currently have the ability to moderate website posts. The biggest need thus far has been to delete spam.
*Co-Webmaster duties and responsibilities: Mark has done an awesome job, but is limited by our current website. Thanks, Mark!
*Adoption of a point system for ArkGeo member participation: Proposal for the point system is to be sent to the Board on the Board forums in the immediate future. Excellent work, committee!
An ad hoc membership participation committee consisting of the current members of the community relations committee was approved.
*Agreement with Arkansas State Parks for maintenance of State Park Caches was approved. This was signed by the President and will be sent to the State Parks for their signatures. (Way to go, Frank! Thanks for handling this for us!)
*Next Board meeting will be July 9, 2010 in Conway.
Meeting was adjourned.