Nukeworker
01-15-2019, 09:46 PM
Our January 11, 2019 the ArkGeo Board was called to order by President, Pat Vaughn. We met in the Best Western Breakfast Room, Clarksville, AR.
Board Members Present at the meeting:
Pat Vaughn, President
Susan Smith Dodson, Immediate Past President
Sharon Simmons, Treasurer
Sue Hayes, Secretary
Phoebe Sellers
Candace Dulaney
Eugene Smith
Board Members Absent:
Chris Knox
Chris Rasmussen
Visitors
Judy Vaughn
Ken Hayes
Butch Chapman
Kimberly Eastridge-Pridmore
PRESIDENT'S REPORT
The Arkgeo Board has been fairly quiet this quarter.
ArkGeo Board Members have held one event this quarter, a Meet & Greet in Fordyce with several local cachers attending. It was a fun event in a great location and I appreciate plsellers for hosting.
I do have, what I believe to be, one exciting bit of news. Later in this meeting we will discuss the possibility of placing ArkGeo Adventure Caches.
There has been no new voting member added to our membership list this quarter.
Treasurer's Report 12/31/18
Treasurer's Report 12/31/18
Beginning Balance
$3,620.00
INCOME:
No activity
$0.00
TOTAL Income
$0.00
EXPENSES:
None
$0.00
TOTAL Expenses
$0.00
Closing Balance
$3,620.00
Pay Pal Beginning Balance
$21.06
No Activity
$0.00
Pay Pal Ending Balance
$21.06
PathTag Cash Beginning Balance
$100.00
No Activity
$0.00
PathTag Cash Ending Balance
$100.00
Pay Pal Balance
$21.06
PathTag Cash Balance
$100.00
Checking Balance
$3,620.00
Total in Checking, Pay Pal, & PathTag Cash
$3,741.06
Submitted by Sharon Simmons, Treasurer 12/31/18
Website Manager's Report
Jason Nuckols was not present at the meeting. No report available
COMMITTEE REPORTS
Election Committee
Chairman: Judy Vaughn
Board Liaison: Sharon Simmons
We have 4 Board positions to fill. At the last post in the committee forum, we have 3 members showing interest in running. We are hoping for 5 members to run for the board. As of January 1, nominations are open from the general membership. They will be accepted until January 31, 2019.
Fundraising Committee
Chairman: Vacant
Board Liaison: Sue Hayes
Last quarter Sue asked Fundraising Committee Members to consider one of them becoming the Chairman for the Committee. Seven Members viewed the request. No one replied.
No report this quarter since there is still no Chairman.
No sales were recorded by the treasurer
Community Relations Committee
Chairman: Pat Vaughn
Board Liaison: Susan Smith Dodson
No activity to report this quarter.
Event Committee
Chairman: Justin Murphree
Board Liaison: Chris Knox
Chris Knox was absent so no official report was available
Phoebe did host an ArkGeo Meet & Greet in October as asked of the four non-executive board members, She was the first to host this fiscal year
Butch Chapman reported that no food arrangements have been made yet for the annual event
Membership Committee
Chairman: Judy Vaughn
Board Liaison: Eugene Smith
Recent Geocacher Profiles: JDPC3, TIPNWIFE, Bronco's Girl, and Kimberly5775
UNFINISHED BUSINESS
Status of ArkGeo Goals
1. Fundraising
Goal of $500 in sales.
Currently we have sold just over $300
2. 4 CITO'S
1. Clarksville CITO April 29,2018 Hosted by Sue
2. Russellville CITO September 22, 2018 Hosted by Sue
3.
4.
Team St Rock has offered to host one before March 31, 2019
Eugene Smith has offered to host one before March 31, 2019
3. Our 4 Non-Executive Board Members will each hold a Meet & Greet during the fiscal year (April 1, 2018 - March 31, 2019)
1. Phoebe hosted October 27, 2018 in Fordyce, AR
2. Eugene
3. Candace
4. Chris K
Sue has hosted 5 Meet and Greets during the fiscal year: 4/27/18, 7/13/18, 9/22/18, 9/28/18, 1/11/18
Eugene plans to host one in Damascus
Candace will host before March 31, 2019
Chris K will be contacted about hosting
4. Teaching Opportunities: Teach Geocaching during four separate classes
1. AR Teaching Event hosted by Judy Vaughn, August, 2018
2.
3.
4.
Susan will try to organize a teaching event in March, 2019
Keeping Website Current
Pat will talk with Jason again about the website management
Ideas to increase ArkGeo interest/membership
Plus
Ideas to increase ArkGeo Committees membership/participation
Everyone who attends the annual ArkGeo Event must register as an ArkGeo member to participate in the free meal
Kimberly (visitor) suggested that our Facebook page be used more to promote ArkGeo
Our website is important for our continued membership and to keep our organization going. It must be kept updated
NEW BUSINESS
1. ArkGeo Executive Committee Election
Nominations were accepted and voting took place. The new executive officers are:
Immediate Past President: Pat Vaughn
President: Candace Dulaney
Vice President: Chris Knox
Secretary
Treasurer: Sharon Simmons
2. Arkansas Adventure Caches
Our state organization has been given an opportunity, by Geocaching.com, to develop a new type of caches. Judy and Pat Vaughn have volunteered to develop them. Further announcements will be given in future ArkGeo Forums post
3. Outline for incoming Executive Board Members
Pat requested that each Executive Board Member make an outline of current duties to be given to the incoming Executive Board Members to make their transition easier.
4. Next Board Meeting
The next board meeting will be held Friday, April 12, 2019 in Jacksonville, AR. Location will be determined in the future.
Motion to Adjourn was made by Pat, Susan seconded the motion, All in favor.
Respectfully submitted by Secretary, Sue Hayes
Board Members Present at the meeting:
Pat Vaughn, President
Susan Smith Dodson, Immediate Past President
Sharon Simmons, Treasurer
Sue Hayes, Secretary
Phoebe Sellers
Candace Dulaney
Eugene Smith
Board Members Absent:
Chris Knox
Chris Rasmussen
Visitors
Judy Vaughn
Ken Hayes
Butch Chapman
Kimberly Eastridge-Pridmore
PRESIDENT'S REPORT
The Arkgeo Board has been fairly quiet this quarter.
ArkGeo Board Members have held one event this quarter, a Meet & Greet in Fordyce with several local cachers attending. It was a fun event in a great location and I appreciate plsellers for hosting.
I do have, what I believe to be, one exciting bit of news. Later in this meeting we will discuss the possibility of placing ArkGeo Adventure Caches.
There has been no new voting member added to our membership list this quarter.
Treasurer's Report 12/31/18
Treasurer's Report 12/31/18
Beginning Balance
$3,620.00
INCOME:
No activity
$0.00
TOTAL Income
$0.00
EXPENSES:
None
$0.00
TOTAL Expenses
$0.00
Closing Balance
$3,620.00
Pay Pal Beginning Balance
$21.06
No Activity
$0.00
Pay Pal Ending Balance
$21.06
PathTag Cash Beginning Balance
$100.00
No Activity
$0.00
PathTag Cash Ending Balance
$100.00
Pay Pal Balance
$21.06
PathTag Cash Balance
$100.00
Checking Balance
$3,620.00
Total in Checking, Pay Pal, & PathTag Cash
$3,741.06
Submitted by Sharon Simmons, Treasurer 12/31/18
Website Manager's Report
Jason Nuckols was not present at the meeting. No report available
COMMITTEE REPORTS
Election Committee
Chairman: Judy Vaughn
Board Liaison: Sharon Simmons
We have 4 Board positions to fill. At the last post in the committee forum, we have 3 members showing interest in running. We are hoping for 5 members to run for the board. As of January 1, nominations are open from the general membership. They will be accepted until January 31, 2019.
Fundraising Committee
Chairman: Vacant
Board Liaison: Sue Hayes
Last quarter Sue asked Fundraising Committee Members to consider one of them becoming the Chairman for the Committee. Seven Members viewed the request. No one replied.
No report this quarter since there is still no Chairman.
No sales were recorded by the treasurer
Community Relations Committee
Chairman: Pat Vaughn
Board Liaison: Susan Smith Dodson
No activity to report this quarter.
Event Committee
Chairman: Justin Murphree
Board Liaison: Chris Knox
Chris Knox was absent so no official report was available
Phoebe did host an ArkGeo Meet & Greet in October as asked of the four non-executive board members, She was the first to host this fiscal year
Butch Chapman reported that no food arrangements have been made yet for the annual event
Membership Committee
Chairman: Judy Vaughn
Board Liaison: Eugene Smith
Recent Geocacher Profiles: JDPC3, TIPNWIFE, Bronco's Girl, and Kimberly5775
UNFINISHED BUSINESS
Status of ArkGeo Goals
1. Fundraising
Goal of $500 in sales.
Currently we have sold just over $300
2. 4 CITO'S
1. Clarksville CITO April 29,2018 Hosted by Sue
2. Russellville CITO September 22, 2018 Hosted by Sue
3.
4.
Team St Rock has offered to host one before March 31, 2019
Eugene Smith has offered to host one before March 31, 2019
3. Our 4 Non-Executive Board Members will each hold a Meet & Greet during the fiscal year (April 1, 2018 - March 31, 2019)
1. Phoebe hosted October 27, 2018 in Fordyce, AR
2. Eugene
3. Candace
4. Chris K
Sue has hosted 5 Meet and Greets during the fiscal year: 4/27/18, 7/13/18, 9/22/18, 9/28/18, 1/11/18
Eugene plans to host one in Damascus
Candace will host before March 31, 2019
Chris K will be contacted about hosting
4. Teaching Opportunities: Teach Geocaching during four separate classes
1. AR Teaching Event hosted by Judy Vaughn, August, 2018
2.
3.
4.
Susan will try to organize a teaching event in March, 2019
Keeping Website Current
Pat will talk with Jason again about the website management
Ideas to increase ArkGeo interest/membership
Plus
Ideas to increase ArkGeo Committees membership/participation
Everyone who attends the annual ArkGeo Event must register as an ArkGeo member to participate in the free meal
Kimberly (visitor) suggested that our Facebook page be used more to promote ArkGeo
Our website is important for our continued membership and to keep our organization going. It must be kept updated
NEW BUSINESS
1. ArkGeo Executive Committee Election
Nominations were accepted and voting took place. The new executive officers are:
Immediate Past President: Pat Vaughn
President: Candace Dulaney
Vice President: Chris Knox
Secretary
Treasurer: Sharon Simmons
2. Arkansas Adventure Caches
Our state organization has been given an opportunity, by Geocaching.com, to develop a new type of caches. Judy and Pat Vaughn have volunteered to develop them. Further announcements will be given in future ArkGeo Forums post
3. Outline for incoming Executive Board Members
Pat requested that each Executive Board Member make an outline of current duties to be given to the incoming Executive Board Members to make their transition easier.
4. Next Board Meeting
The next board meeting will be held Friday, April 12, 2019 in Jacksonville, AR. Location will be determined in the future.
Motion to Adjourn was made by Pat, Susan seconded the motion, All in favor.
Respectfully submitted by Secretary, Sue Hayes