View Full Version : OCTOBER 2017 ArkGeo Board Minutes

11-14-2017, 03:26 PM
Minutes of the October, 2017, Arkansas Geocachers Association Board
Due to Board Member's obligations regarding work and family commitments, we voted to hold a "Virtual Board Meeting" this

President's Report – submitted by Susan Smith Dodson

Goal 1: Events - Each non-executive board member will host one Meet and Greet by 3/31/2018.
Owner: Susan Smith Dodson
Status: not yet started

Goal 2 – Fund Raising – Implement fund raising initiatives to raise $600.00 by 3/31/2018.
Owner: Maribeth Laster
Status: goal met

Goal 3 – Hold 4 CITO events by 3/31/2018.
Owner: Sharon Simmons
Status: in progress
1. ArkGeo CITO & Hotdog Roast 2017 on April 8th
2. ArkGeo CITO - Shady Grove Cemetery on April 29th
3. ArkGeo 2017 Fall CITO on September 30th

Goal 4 – Teaching Opportunities – Teach Geocaching at 4 locations around the state by 3/31/2018.
Owner: Jackie Hefley
Status: in progress
1. Jessieville High School GT classes, Geocaching 101 –
October 6th
2. Jessieville Junior High School GT classes, Geocaching 101
– October 18th

Treasurer’s Report

Treasurer's Report 9/30/17

Beginning Balance



7/28/17 Merchandise sold & $50 Donation


9/19/17 Merchandise sold by Eugene


TOTAL Income



7/24/17 Ck #1276 Clarksville Parks & Rec - Reserve Clarksville Community Center


TOTAL Expenses


Closing Balance


Pay Pal Beginning Balance


No activity


Pay Pal Ending Balance


PathTag Cash Beginning Balance


7/10/17 transfer from Pathtag Sales


PathTag Cash Ending Balance


Pay Pal Balance


PathTag Cash Balance


Checking Balance


Total in Checking, Pay Pal, & PathTag Cash


Submitted by Sharon Simmons, Treasurer 9/30/17

The following committee reports were presented:

Elections Committee: Submitted by Kendall Tabor
Mathseeker aka Judy Vaughan has agreed to chair the Elections committee

Fund Raising Committee Report: October 15, 2017
Committee Members:
Maribeth Laster – rklmbl (Board Liaison)
Sharon Simmons - Flyfishingcachers (Chair)
Rich Swanson - Clark~Griswold
Deanna O'Malley - Hogwildfamilyof6
Linda Tredway - Angel06
Susan Smith Dodson & Mike Dodson - St. Rock
Ron Laster - rklmbl
Sandy Fryar – likestocanoe
Judy Vaughn – MathSeeker
EuGene Smith - BUTCH46

Sales: Goal of $600 in sales for this year was met and surpassed.
$754.50 sold to date this year.
7-28-2017 – Merchandise Sold $23
9-19-2017 – Merchandise Sold by EuGene $ 73.00
Received $50 donation for other side of Clarksville Community Center building.
Received $70 in pathtag cash for Pathtag Fund Raising by The Geocoin Store.

Events Committee Report
Board Liaison - Sharon Simmons
Committee Chair: Sue & Ken Hayes
Planning is coming along on the 2018 Annual Event. Both sides of Community Center in Clarksville have been reserved due to a generous donation by one of our members.
Cache pages should be published in next few weeks.
We have three caterers we are considering using, but it is too early to obtain prices.
Camping is available at fairgrounds across from center or camper’s own choice. Contact Sandy Fryar for details.
Events Committee Goals:
4 CITOs - 3 have been held so far:
Annual event
Hot Springs

Community Relations Committee: No Report

Membership Relations Committee: No Report

1. Meet & Greets hosted by the 4 non-executive board members. We are behind on this goal. Listed below are the areas of the state and quarter tentatively set for each event. Board members are encouraged to start scheduling these events ASAP.
Jackie…Northeast Arkansas during the first quarter of 2018
EuGene…Southeast Arkansas in Fordyce this summer
Phoebe…Southwest Arkansas during Fall, 2017
Maribeth…Northwest Arkansas before end of September, 2017
2. Strategic Planning Meeting for ArkGeo - Susan will post that we are seeking to fill some positions on committees before we try to move forward with any new plans.

3. We still need an event committee chair for 2019.

1. Susan will change the passwords on the accounts and send updated password list to board members.
2. Board meetings for 2018:
January 12th – Russellville, location to be determined
April 27th – Clarksville, location to be determined
July 13th - Conway, UCA campus
October 12th – Conway, UCA campus
3. Sharon has agreed to stay on another year as Treasurer. This means there will be 3 openings on the board in 2018.

The next Arkansas Geocachers Association Board meeting is to be held on January 12th in Russellville, AR, location to be determined.

Respectfully submitted by Sue Hayes, Secretary, Arkansas Geocachers