View Full Version : ArkGeo Board Meeting Minutes April 19, 2013

05-03-2013, 08:06 PM
ArkGeo Board Meeting
Agenda for April 19th, 2013

Immediate Past President: Richard Lee
President: Chris Denton
Executive Vice-President: Kent Uhrich
Treasurer/Secretary: Judy Vaughn
Website Manager: Kevin Cackler

ROUND-TABLE DISCUSSION (6:00-6:30) Start conference call recording

Open Discussion

Board Members present:
Chris Denton, Ron White, Judy Vaughn, Jim Sick, Kent Uhrich, and Morgan O'Neal

Visitors present: Pat Vaughn


President's Report:

President’s Report to the Board

Chris Denton
April 19th, 2013

As of Friday, April 19th, there are a total of 279 registered voters, giving us an increase of 10 since last quarter, and 26 since July 1, 2012..

We are happy to say that Ron White has decided he can fulfill the rest of his elected term, and we are happy to have him back.

Arkgeo hosted 3 meet and greet events in the last quarter. Newport, El Dorado, and Monticello. Thanks to The Lasters, Morgan O’Neal, and Jim Sick for hosting these events.

The ArkGeo web site still continues to perform well and once again I would like to thank Kevin Cackler for all his hard work keeping us going. It is much appreciated.

A great big Thanks to all of those who volunteer and spend some of their time promoting ArkGeo and geocaching in the state of Arkansas.

Treasurer's Report:

Prepared by Judy Vaughn

Arkansas Geocachers Association Treasurer's Report

January 11, 2013 – April 19, 2013

Beginning Balance

(Checking & PayPal)



Postage and Fees




Merchandise Sold


Geocoins Sold




Ending Balance
(Checking & PayPal)



$1354.34 in Checking Account

$ 239.13 in PayPal Account

Merchandise sold at Paris Event
Sold 3 Geocoins on website through PayPal

Website Manager's Report:

2013 election candidates have been added to the election system. An email was sent to all voting members to introduce this year's candidates.

The site continues to be mostly spam-free and quick loading.


Election Committee report

Chris Denton

Board Liaison
April 19th 2013

The election committee has had a busy quarter. 17 members were contacted about interest in running for a board position. of those 17, we did have 4 great members who agreed to run.

specialteacher aka Lisa Sanderock
thefab5willisclan aka Mark Willis
likestocanoe2 aka Sandy Fryar
Angel06 aka Linda Tredway

We want to extend a big thank you to these individuals who agreed to run. also, a big thank you to Will Pumphrey for heading up the search.

These was also an email sent out today to the membership reminding them of the election.

Fund Raising Committee: No Report

Community Relations Committee: prepared by Kent Uhrich (Board Liaison)

Garvin Gardens update! Thanks to Ron and Maribeth for their work on helping to get these 3 caches up and running!!!!! Here is the run down.

Ron and Maribeth met with a horticulture staff member to assist in placing caches around Garvin Gardens. One cache is located inside the pay area (Fee Attribute should be on the cache page) and the other two caches accessible to anyone without a fee but at some very nice places. The one placed inside the fee part of the garden is well worth the walk (or ride in a golf cart)! Ron and Maribeth left the contact information so they could be contacted if any help is needed in setting up the cache pages.

In talking with Michael Goff, one of the TV stations is working on a summer segment that will relate to outdoor cooking\camping and at times, Geocaching. We discussed how to get ArkGeo mentioned in a few of the segments.

Rotary Club has not called back after canceling two times.

Events Committee prepared by Jim Sick (Board Liason)

There have been three ArkGeo events held since the last board meeting. On February9, rklmbl hosted the Southwest Meet and Greet in Eldorado. On February 23, drmo913 hosted ArkGeo Eat N Greet Welcome to Newport in Newport and on March 26 sayitagain hosted the Southeast Eat N Greet in Monticello.

Plans are still in the making for the Annual Meeting that is to take place the weekend of June 8 & 9 at the Witt Stephens Game and Fish Nature Center in Little Rock. For those who have not had the opportunity to visit the Nature Center this will be a real treat as it is a fantastic facility. For those wishing to camp, camping is available at Maumelle Park which is about 7 miles from the Nature Center. Sites rent for either 22 or 26 dollars based on how close you want to be to the river. I have scanned the brochure showing the location of the camp sites and anyone interested in receiving the brochure just contact me with a regular email address and I'll be happy to send it.

Membership Relations Committee Report to the Board – prepared by Morgan O'Neal (Board Liason)

Current Membership Relations Committee Members:
Ron White – ronwhite Resigned 1/6/13, Reinstated 3/11/13
Judy Vaughn – MathSeeker (Chairperson)
Justin Murphree – arkfiremedic
Morgan O’Neal – drmo913 (Board Liaison)
Sharon and Glynn Simmons – Flyfishingcachers
Chris Dickinson - Saint Aubie

Membership Relations Committee Activities:

Selected Arkansas Geocachers to profile on the ArkGeo website:
February Kevin Cackler aka kcackler; The Cacklers
March Morgan O'Neal aka drMo913
April Gunnar Wright aka Arkansas Stickerdude

ArkGeo Newsletter:
2 editions have been published and a 3rd is in the queue waiting on review.


I. Possibility of selling coins on ebay - Kent Uhrich will try to sell ArkGeo coins on ebay.

II. ArkGeo History update - Wayne Lunsford is working on our written history. It is about 75% finished.


I. Upcoming annual meeting plans - Annual meeting is scheduled for June 8th at Witt Stephens Jr.

Central Arkansas Nature Center at Riverfront Park in Little Rock. ArkGeo will provide sandwich
fixings, drinks, and water. Members will provide desserts and side dishes.

II. Update on upcoming election - email has been sent.

Nominees are:

specialteacher aka Lisa Sanderock

thefab5willisclan aka Mark Willis

likestocanoe2 aka Sandy Fryar

Angel06 aka Linda Tredway

Voting starts May 1st.

III. Welcoming back of Ron White to complete his board service.

IV. PayPal Balance Rules:

Motion made by Jim Sick and second by Kent Uhrich.

If the balance in the PayPal account gets over $400, move the money in excess of $200 to the

ArkGeo checking account. Motion carried.

V. Arkansas Challenge - March 2014, start planning after the annual event

Next board Meeting July 12, 2013

End conference call recording.