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ArkGeo_Board
07-27-2012, 09:39 PM
ArkGeo Board Meeting Minutes
July 13, 2012


Start conference call around 5:45

ROUND-TABLE DISCUSSION (6:00-6:30)

Training Manual for board position duties
Garvin Gardens – follow up on placing caches there
Ron Laster will present the Gold ArkGeo coin and certificate to Michele Pappagallo for being the winner of the Coin Design Contest.
Jim Sick presented some possible Fund Raising items.

CALL TO ORDER (6:30) ROLL CALL OF MEMBERS PRESENT

Present:
Immediate Past President: Richard Lee (idratherbehiking)
President: Chris Denton (cpdenton)
Executive Vice-President: Ron White (ronwhite)
Treasurer/Secretary: Judy Vaughn (MathSeeker)
Website Manager: Kevin Cackler (KCackler)
Ron Laster (rkl)
Tim Stone (BSA534)
Kent Uhrich (KnKinCabot))
Morgan O’Neal (drmo913)

Visitors present: Kim Uhrich (KnK), Maribeth Laster (mbl), Pat Vaughn (woodwalker9), and Wayne Lunsford (Gaddiel)

OFFICER REPORTS

President's Report
President’s Report to the Board
Chris Denton
July 13th, 2012

As of Friday, July 13th, there are a total of 253 registered voters, giving us an increase of 11 since last quarter and an increase of 42 since the July 2011 meeting. Which gets us to our goal of a 20% increase (42) by July 2012.

On June 8th, Arkgeo held our annual meeting at Daisy State Park. Attendance seemed a little down from years past, but there was a great turnout for a great event. Thank you for all who volunteered to help with this event and the CITO event and hot dog roast/campout that evening.
The ArkGeo web site still continues to perform well and once again I would like to thank Kevin Cackler for all his hard work keeping us going. It is much appreciated.

A great big Thanks to all of those who volunteer and spend some of their time promoting ArkGeo and geocaching in the state of Arkansas.

Treasurer's Report: Prepared by Judy Vaughn

Arkansas Geocachers Association Treasurer's Report
April 1, 2012 – July 13, 2012



Beginning Balance





$1921.20











Income:








Merchandise




347.50






Coins




1505.00






Donation




500.00






Donation




48.00






Merchandise




386.00






Donation




72.00






Total Income





$2858.50












Expenses:








Coin design


75.00








Coins


2965.00








T-Shirts


510.30








Annual Event


300.00








Total Expenses



$3850.30














Ending Balance





$929.40





Website Manager's Report: Notes by Judy Vaughn

Website is going well. Working to get the points from the points for participation available on the website.

COMMITTEE/OTHER REPORTS

Election Committee:

The election committee proceeded with the election of 2 new board members beginning on May 1st and ending on May 31st.
There were 3 candidates to choose from.
Here are the results from that election:


63 Votes Cast






Candidate


Votes


Percent




Jim Sick (Sayitagain)


46


73%




Morgan O'Neal (Drmo913)


41


65%




Mike Waid (Cardsfans55)


35


56%






We would like to thank all who took time to vote.
We also recognize that it was a low voter turnout and hope to encourage a better turnout next year.
Submitted by Chris Denton, Committee liaison.

Fund Raising Committee: Notes by Judy Vaughn

The ArkGeo coins arrived! They are still for sell. New t-shirts have been purchased and are available for sale.
The Fund Raising Committee members sold merchandise at the annual meeting.

Community Relations Committee: Notes by Judy Vaughn

The Community Relations Committee solicited door prizes for the Annual Event.

Events Committee: Notes by Judy Vaughn

The Events Committee coordinated and planned the ArkGeo 2012 Annual Meeting, 4th Annual Hot Dog Roast and Campout, and ArkGeo 2012 CITO - Daisy State Park. Thanks to all of those who made these events possible.

There are two more ArkGeo events coming soon: 1) Burns Park Cache Bash IV and 2) Burns Park IV CITO. These events were adopted by Arkansas Geocachers Association.

Membership Relations Committee: prepared by Ron White (Board Liaison)

Current Membership Relations Committee Members:
Ron White – ronwhite (Board Liaison)
Judy Vaughn – MathSeeker (Chairperson)
Justin Murphree – arkfiremedic
Morgan O’Neal – drmo913
Sharon and Glynn Simmons – Flyfishingcachers

Membership Relations Committee Activities:
04/11/2012 Posted on the homepage of the ArkGeo website the fifth Arkansas Geocacher showcased; ArkGeo Secretary/Treasurer, Beth Daniel (topkitty98 ).
05/01/2012 Posted on the homepage of the ArkGeo website the sixth Arkansas Geocacher showcased; Wayne Lunsford (Gaddiel).
06/01/2012 Posted on the homepage of the ArkGeo website the seventh Arkansas Geocacher showcased; Judy Vaughn (MathSeeker).
ArkGeo Newsletter – The Membership Relations Committee reports that the ArkGeo Newsletter has a draft copy that was being looked at by several members of the Board and is being updated with current articles and information. As soon as the new information is received and placed in the newsletter, we should be ready to put it out on the web page. Many thanks go to new Board member Morgan O’Neal (drmo913) who has spent a lot time working on this newsletter.

UNFINISHED BUSINESS

I. Status of ArkGeo Goals
Current ArkGeo Membership is 253 members
Goals were reviewed and updated.
Board Goals are posted under the document tab.

II. Changing the ArkGeo Annual Event format - The Board sent this to the events committee for consideration. The board will post a poll on the website to get input from the membership about future Annual Event format.

III. ArkGeo History update - Wayne Lunsford is working on our written history.

NEW BUSINESS

I. Reassigned Committee Liaisons
Community Relations Committee – Kent Uhrich
Election Committee – Chris Denton
Events Committee – Jim Sick
Fund Raising Committee – Tim Stone
Membership Relations Committee – Ron White

II. Re-evaluated and set new ArkGeo goals for 2012-13
Membership -- Increase active membership by 20% by 5/31/13
Events -- Hold 2 "Eat & Greets" (one in the fall and one in the spring) by 6/15/13 in each of the following regions of the state:
NE (Owners - Morgan O’Neal & Chris Denton)
NW (Owners - Richard Lee & Chris Denton)
Central (Owners - Tim Stone & Judy Vaughn)
SE (Owners - Jim Sick & Kent Uhrich)
SW (Owners - Ron Laster & Ron White)
Board Goals are posted on the website under the document tab.

III. Reassigned board Members to complete the ArkGeo board goals. (https://docs.google.com/document/d/1yC2BIx4z5Yqzm3dNnS6OzLXMM-Yj8wAKPDEOq4CM0oc/edit)
These goals are posted on the website under the document tab.

IV. Motion: Approve to spend maximum of $65 on a plaque for Beth Daniel (topkitty98 for her years of service as secretary/treasurer. Motion made by Chris Denton, Second by Ron White. Motion carried. Richard Lee will handle getting the plaque.

V. Sell ArkGeo coins on ebay – More information needed

VI. Michael Goff (Goff-family) added to the Events Committee

Next Board meeting is October 12th, 2012 in Conway.

ADJOURNMENT

drmo913
07-28-2012, 08:48 AM
+1

knkincabot
10-02-2012, 07:28 AM
Hey Judy, Thanks for taking notes and posting the minutes! Since there were no changes or anything to offer up last time for the CR, I didn't send an update to you. I'll get you something shortly.

Thanks - Kent

thefab5willisclan
10-02-2012, 10:27 PM
Great job on the details of the meeting! Thanks!!!!